The Rocky Mountain Conference

October 27-28, 2023 | Calgary, Alberta

Exhibitor Information

Thank you for joining us at NACC’s 2023 Western Regional Conference. On this page, you’ll find all of the details you need to exhibit at our regional event. Please read this page and reach out to us if you have any remaining questions.

This page will be updated occassionally with more details as we get closer to the event. Substantial changes and updates will also be sent to all exhibitors via e-mail.

Conference Information


Calgary Marriott Downtown

110 9 Ave SE, Calgary, Alberta, Canada


All exhibitors will receive the attendee list of names and contact information in the week before, and the week following the Western Regional Conference. NACC will issue this list on or before the following dates:

Pre-Conference – Wednesday, October 18

Post-Conference – Wednesday, November 1

Please note that only those delegates who have given their explicit permission to share their contact information with exhibitors will be included in the distributed list. Attendees who opt-out will not be included.

Trade Show Information

Due to the intimate nature of our regional conferences, our trade shows will be limited to pop-up booths. Instead of a standard 8×8 space, exhibitors will be provided with a cocktail table and custom pop-up banner (see “Included In your Booth” section below). Exhibitors are discouraged from bringing their own booths and large materials as space will be limited.

Included With Your Booth:


  • 1 pop-up banner, co-branded with your company logo and conference branding, in a standardized format.
    • NOTE: You may take this sign with you at the end of the conference, or it will be disposed of.
  • Free Wifi internet access (Wifi login details will be available on-site)

Floor Plan & Booth Selection:

Exhibit Hall: Kensington Room D and Mount Royal Room
Due to exceeded registration targets, please be advised that our exhibit hall will be split across two adjacent rooms. We will make every effort to ensure that delegates spend time in both rooms (e.g. setting up beverage stations and additional seating in both spaces) to maximize your exposure time to our delegates. 

Booth Floor Plan – updated October 5, 2023:

Set-up, Teardown & Exhibit Times:

Set Up: Thursday, October 26 from 5:00-7:00 PM

Exhibitor Showcase Open: 

  • Friday, October 27 – 8:00 AM to 5:00 PM
  • Saturday, October 28 – 8:00 AM to 12:00 PM

Tear Down: Saturday, October 28 from 12:00-2:00 PM


Please note: The conference will start with a Welcome Reception, and end in an Exhibitor Showcase and Networking Break, with both events taking place in the Exhibit Hall. We kindly request that you adhere to set up and teardown times so that you do not miss out on this valuable networking time with attendees.


Small shipments will be accepted by the hotel. We kindly request that you do not ship any large items, including large booth displays, as space will be limited.

All items must be removed from the venue after the end of the event. Exhibitors are responsible for making arrangements to remove any of their shipments from the venue at the end of the event, whether by disposal or return shipment. Neither the venue or NACC will be responsible for items left on the premises. Daily cartage and storage fees will apply.

Shipments should be addressed with the following information:

NACC Oct 26-28 (please include this so the venue knows which event your shipment belongs with)
[Your Name] c/o Megan Angelini
Calgary Marriott Downtown
110 9 Avenue SE
Calgary, AB, T2G 5A6

Delegate Bag Inserts:

Platinum sponsors may provide up to two (2) items to insert into the delegate bag. Gold and Silver sponsors may provide one (1) item for the delegate bag.

Please address your shipments with the following information. By addressing it to “Austin Moulton” (NACC’s event lead), this will allow the NACC team to open your package and ensure it is included in the delegate bag.

NACC Oct 26-28 (please include this so the venue knows which event your shipment belongs with)
Austin Moulton c/o Megan Angelini
Calgary Marriott Downtown
110 9 Avenue SE
Calgary, AB, T2G 5A6

Shipments must arrive before Thursday, October 26 or they cannot be included in the delegate bag.

Technology & Audio/Visual:

Should you need electrical power at your booth, or if you need to rent AV equipment, please contact Trevor Cooper, Technical Supervisor, at Encore.


Phone: 587-227-7580


Exhibitor Registration

Delegate Registrations:

Exhibitors are entitled to one (1) complimentary delegate registration. Register your company’s complimentary delegate by completing the complimentary registration form below.

Other sponsorship tiers may be entitled to additional complimentary registrations. If you are not sure how many complimentary delegates you are entitled to, please contact Victoria.

If you would like to register additional delegates, please complete the registration form on the Western Conference page here:

Please register your company’s delegates by October 6, 2023. This will ensure we have Delegate Badges prepared for them and are able to accommodate any dietary needs.

Hotel & Travel

Hotel Reservations:

Please note: We have sold out our group rate, but rooms may still be available at the hotel. 

Visit the Marriott website to book your room: Calgary Marriott Downtown

Alternative Hotels:

Getting to Calgary:

NACC has partnered with Air Canada and WestJet to provide discounts on travel to the Rocky Mountain Conference.

Air Canada: At checkout, use code FBY7DHY1 for 5% off standard fares and 10% off flex fares & higher.

WestJet: At checkout, use code 6T3D3KG for 5% off Econo* and 10% off EconoFlex and Premium fares for travel within Canada and 2% off Econo*, 5% off EconoFlex and 10% off Premium base fares for guests travelling Trans-border.

Important Dates and Deadlines

Below is a summary of upcoming key dates and deadlines referenced in the sections above.

Date Event
Friday, October 6 Exhibitor Attendee Registration Deadline (details)
Wednesday, October 18 Distribution of Attendee List – Pre-Conference (details)
Wednesday, November 1 Distribution of Attendee List – Post-Conference (details)

Contact Information


For questions regarding exhibiting and sponsorship, please contact Victoria Ventura:


Phone: +1 343-804-4311